Versatile Express is suited for small companies or a single department and ensures your records are maintained consistently and retained responsibly, by the highest standards. It’s entry-level software solution that replaces chaos with control.
Replace Chaos With Control
Manage physical records simply, right from your desktop!
Physical Records Management
Whether your files are still in use and need to be accessed regularly (“active”) or stored in boxes and put away for eventual disposition (“inactive”), Versatile Express helps you track their location at all times. With Express, records can be associated to departments and assigned to a robust file classification system.
Retention Schedules Management
Schedule records for physical transfer and destruction and dynamically calculate retention with Versatile Express. Simply assign your record series to a file or box and the system automatically calculates the transfer and destruction dates.
Checkout Manager performs records request handling, tracks the
circulation of your files and boxes, handles check out requests, and allows you to generate and email “overdue” reports.
Print labels for your files, boxes, and locations. You can include any
data field, including user-defined fields and barcodes. You can also
create custom color-coded label designs for files or boxes based on
data from your Versatile database—without the need to buy expensive
Create unlimited custom reports for inventory, circulation, and destruction so you only see the data you need. The built-in Report Wizard helps you build a basic report with a few clicks of your mouse.
The ability to search is key to having control over your records. Versatile Express includes a full-text search engine that rivals most high-end systems. Search logic including Boolean (and, or, not, like), proximity, phrase, and wild card are all standard features.
Unlimited User-Defined Fields
Minimize data entry with custom screen design. Versatile Express contains standard and user-defined fields and tables to help you.
Eliminate the hard-copy circulation process by allowing users to view scanned records. Versatile Express contains a convenient built-in imaging system that allows you to attach electronic files, such as PDF and Word documents, to a file or box. You can even scan images or load from a network or PC.
Flexible Hosting Solutions
Available On-Premises or Via the Cloud
Gather data from one or more source files and import it into your Versatile software. Mapping your data into Versatile is easy with Versatile Import. Save hours of data entry, eliminate errors, create multiple and customized templates, and even format data for consistency.
Providing critical notifications to individuals with a need to know is becoming a top priority within the records management industry. Send personalized emails to notify users of events occurring in Versatile. Automatic notifications may be scheduled as a timed job or triggered by virtually any business process. You can rest easy knowing that due dates and important details won’t fall through the cracks.
Versatile Fuse extends the reach of Versatile by creating connections to other systems. For example, Fuse can send your approved retention schedule to a document management system so you can apply it to other records. Or, Fuse can publish to middleware to give other subscribing applications easy access to your data.
The best virtual management records toolbox, ideal for small to mid-size businesses. Simplify and improve electronic and legacy records-tracking processes for greater control of your records.
Enterprise is designed to meet the records management needs and the information governance challenges of mid- to large-sized businesses. Enterprise has support for complex record structures and a customized user experience.