Versatile Express is suited for small companies or a single department and ensures your records are maintained consistently and retained responsibly, by the highest standards. It’s entry-level software solution that replaces chaos with control.
Replace Chaos With Control
Manage physical records simply, right from your desktop!
Physical Records Management
You don’t need to be in your storage room to know which boxes are coming and going. Versatile Express makes it easy to navigate your records from the comfort of your desk.
Color Label Design System
The Versatile Color Label Designer allows you to create custom color-coded label designs for files or boxes based on data from your Versatile database—without the need to buy expensive third-party software.
The ability to search is key to having control over your records. Versatile Express includes a full-text search engine that rivals most high-end systems. Search logic including Boolean (and, or, not, like), proximity, phrase, and wild card are all standard features.
Integrated Reporting System
Create unlimited custom reports for inventory, circulation, and destruction so you only see the data you need. The built-in Report Wizard helps you build a basic report with a few clicks.
Retention Schedules Management
Calculate and schedule records for physical transfer and destruction. Assign a record series to a file or box and the system automatically calculates transfer and destruction dates.
Imaging and Electronic Attachments
Eliminate the hard-copy circulation process by allowing users to view scanned records.
Unlimited User-Defined Fields
Contains standard and user-defined fields and tables to minimize data entry with custom screen design.
Flexible Hosting Solutions
Available On-Premises or Via the Cloud
Gather data from one or more source files and import it into your Versatile software. Mapping your data into Versatile is easy with Versatile Import. Save hours of data entry, eliminate errors, create multiple and customized templates, and even format data for consistency.
Providing critical notifications to individuals with a need to know is becoming a top priority within the records management industry. Send personalized emails to notify users of events occurring in Versatile. Automatic notifications may be scheduled as a timed job or triggered by virtually any business process. You can rest assured that due dates and important details won’t fall through the cracks.
Versatile Fuse extends the reach of Versatile by creating connections to other systems. For example, Fuse can send your approved retention schedule to a document management system so you can apply it to other records. Or, Fuse can publish to middleware to give other subscribing applications easy access to your data.
The best virtual management records toolbox, ideal for small to mid-size businesses. Simplify and improve electronic and legacy records-tracking processes for greater control of your records.
Enterprise is designed to meet the records management needs and the information governance challenges of mid- to large-sized businesses. Enterprise has support for complex record structures and a customized user experience.