What the Heck is Privacy, Anyway? Some Foundations on Privacy Law in the U.S.

Privacy is everywhere these days. And as RIM professionals, we must be aware of how privacy laws impact records and information management. But terms like ‘sectoral versus comprehensive regulatory approach,’ ‘cross contextual behavioral advertising,’ and many, different—and often convoluted—definitions of ‘personal data’ can make privacy a difficult topic to stay engaged in. Thankfully, for RIM…

November Virtual Coffee with Zasio Consulting

Keeping records longer than needed for legal, regulatory, and business or operational needs exposes companies to significant risks and expenses, particularly in the age of privacy. Despite the threats, companies continue to fall behind in executing defensible dispositions successfully. Disposition is a critical step in the records and information management lifecycle, and a challenge is…

Virtual Coffee with Zasio Consulting

Thursday, Feb. 2, 2023 Theme: Cybersecurity – The Mile-High View for Records and Information Management Professionals Data security breaches continue to pose real threats to organizations, and with incidents continuing to trend upward, 2023 will likely be another record-breaking year for data security intrusions. The vast majority are preventable with the adoption of basic security…

Poking Holes in Big Buckets — The Impacts of Data Privacy and Security on Simplified Retention Schedules

Big buckets have been the trend in recent years, but if they are too big and designed without a sound strategy, unnecessary risks are created for your organization. While everyone wants a simple retention schedule, ignoring necessary exceptions leads to over-retention of records that effectively counteract the benefits of simplicity. The two areas impacting big…

Part 3: It’s a Marathon, Not a Sprint – Successfully Implementing Your Simplified RRS

It’s a common mistake in records and information management (RIM) to put all your focus on creating your records retention schedule (RRS) and neglect what comes next: implementation. Lax planning, poor preparation, and a lack of oversight will frustrate even the best efforts in creating an RRS and expose your organization to unnecessary risks. Don’t…

Part 2: Keep it Simple, Duh. – Developing a Simplified RRS

Long gone are the days of intricate departmental records retention schedules—often very long, with duplicative record categories scattered across multiple business areas. Today, a simplified functional (or Big Bucket) records retention schedule (RRS) is the way to go and is now considered industry best practice. A 2018 multi-sectoral survey of practitioners confirmed that a simplified…