E-Discovery and the Importance of Having a Records Retention Program that Includes Electronic Records

Discovery: the act or process of discovering.[1] In a lawsuit, discovery is the process of sharing information that is relevant to a particular legal action or proceeding. With the rapid growth of technology and electronic data, the discovery process has evolved to include a new way of discovering information: electronic discovery or “e-discovery.” Why all…

A Look Ahead to 2019

Over the past year, we’ve been hard at work gearing up for an amazing 2019. We believe our future is more promising than ever, so we’ve hired developers, writers, support personnel, legal researchers, sales staff, and marketing professionals. Our goal? To roll out upgrades across our Versatile product line, continue to provide our unparalleled customer…

Zasio offers a Physical Records Management Software that reduces the risk of digital data breach.

Hard-Copy Files in a Digital World

Another day, another personal information data breach. Many companies started looking at their own system’s weaknesses after learning about the recent Uber data breach. No one wants to be the next data breach headline. This kind of news can make people long for the days when records retention was simpler and paper-based documents meant data…

Zasio's record retention consulting can help with the proper destruction of paper and digital or electronic records.

Proper Destruction of Records

When paper or electronic records have reached the end of their retention period, how do you appropriately destroy them?  Below is a summary of common records destruction methods. Paper Records Confidential Information Shredding: Paper is cut into thin vertical strips (straight-cut shredding) or into vertical and horizontal confetti-like pieces (cross-cut shredding). Most non-confidential records can…

Records Handling Requirements Format

Records Handling Laws: Format Requirements

Records managers often overlook laws that regulate record formats. Most companies store the bulk of their records electronically—or they’re moving in that direction. This makes it important to consider legal requirements about records formats. Permissive Format Regulations The good news is that most format regulations allow for electronic recordkeeping if you meet certain conditions. In the…

2017 Zasio Article Electronic Recordkeeping and the Managing Government Records Directive

Electronic Recordkeeping and the Managing Government Records Directive

On November 28, 2011, President Obama signed a Presidential Memorandum entitled Managing Government Records, initiating “an Executive Branch-wide effort to reform records management policies and practices” of agencies by developing a “21st-century framework for the management of Government records.” To achieve this objective, the Director of the Office of Management and Budget (OMB) and the…

Case Study: City of Kodiak

The City of Kodiak, serves more than 6,000 residents in Kodiak, Alaska. In 2003, the City Clerk started to work on a comprehensive management system at the direction of the City Council. They were in need of a solution that could consolidate processes and manage their electronic and physical records efficiently. In 2005, an independent…