In today’s digital age, communicating between colleagues in the workplace is easier than ever before. Instant Messaging (IM) tools such as Slack, Microsoft Teams, and Google Hangouts allow employees to quickly chat, share documents, and create meetings efficiently. While IM and traditional email platforms have similar operations, IM streamlines the process by showcasing message threads…
I recently saw a commercial for the show “Hoarders,” which depicts the real-life struggles of people who suffer from compulsive hoarding disorder. Each hour-long episode profiles two people on the verge of a personal crisis, all caused by the fact that they are unable to part with even the tiniest possessions, and the cumulative effect…
Despite digitization and decades of paperless initiatives, companies still work with a lot of paper. For many organizations, core functions like accounts payable, human resources or account on-boarding remain mired in paper copies and manual workflow. Since the foundation of digital transformation is all about getting rid of paper, a common reaction is “Why don’t…
Reading Time: 4 minutes, 37 seconds The €50 million fine levied last week by the French National Commission on Informatics and Liberty (CNIL) against Google for violations of the GDPR has struck the tech industry with a resounding thunderclap, sending shockwaves that are being felt in boardrooms across the globe. As the first significant penalty…
Reading Time: 4 minutes, 36 seconds In any organization there is overlooked information that is never noticed and no one ever thinks about it. It includes, among other things, information captured in an image archive or document management repository, or it could be data housed in ERP systems, collaborative workflow platforms or any number of…
Many Records and Information Management (RIM) professionals hear the question, “Why is RIM necessary?” My short answer is that effective RIM saves your company money, makes it more efficient, and reduces its risk. I want to expand on that answer by listing some of the ways a good RIM program can work for you. Disposition…
A company’s records retention schedule (RRS) needs proper retention periods for their records and information. So, what do these retention periods do? They help designate information you should retain and tell you how long to keep it. In fact, once you finalize and implement well-defined retention periods, they can help ensure you properly and consistently…
The clock is ticking on the European Union’s new privacy law, the General Data Protection Regulation (GDPR). We’re less than one year away from when the GDPR comes into force, May 25, 2018. This new regulation imposes sweeping privacy protection requirements on any entities that oversee personal data operations or process personal data in the…
Countries are continuing to escalate restrictions on storage location and transfers of data, with China being the most recent to follow suit. China broadened its cybersecurity initiatives significantly in 2016 with the release of the Cybersecurity Law (Law). Scheduled to come into effect June 1, 2017, the Law introduced many new requirements concerning the handling…
On November 28, 2011, President Obama signed a Presidential Memorandum entitled Managing Government Records, initiating “an Executive Branch-wide effort to reform records management policies and practices” of agencies by developing a “21st-century framework for the management of Government records.” To achieve this objective, the Director of the Office of Management and Budget (OMB) and the…