ROT Introduction & Prevention Tips

ROT stands for Redundant, Obsolete, and/or Trivial information and includes all information NOT being stored for a valid business, legal or common practice purpose. It is duplicative of official records, past its useful life, and/or information that does not meet the standard for an official record. Also, it’s important to remember that ROT consists of…

Designing the Modern Records Management Solution

Records Management in Design Records management isn’t a topic designers often hear about in the design industry. Before the existence of digital art, designers organized artwork in humidity-controlled environments to protect the materials and increase longevity; but implementing a records management application or process was rarely considered because the need for records management wasn’t there.…

Electronic Signatures and Digital Signatures. What’s the Difference?

Electronic signatures and digital signatures are often used interchangeably in conversations, but they carry significant legal, evidentiary, and practical differences within the context of records management. Electronic signatures are any form of endorsement or assent captured electronically and adopted with the intent to sign a document. They can include printed facsimiles of ordinary signatures, typed…