What does a Permanent Retention Period Really Mean?

ARMA (Association of Records Managers & Administrators) defines a permanent record as a “record that has been determined to have sufficient historical, administrative, legal, fiscal, or other value to warrant continuing preservation.[i]” Continuing preservation implies that it extends for a long time, but just how long? Does retention end if the company goes bankrupt, or…

Tips to prepare for the EU Financial Instruments Directive’s communications preservation requirements

Implementation of the “Markets in Financial Instruments Directive” or MIFID II is most likely delayed until at least early 2017, but companies should not delay in taking steps to prepare for its elevated communications record-keeping requirements.  The EU Commission’s second MIFID broadly applies to any business that is involved in the distribution and/or trading of…

Preventing Headlines with Information Governance

The use of social media sites by elected officials have recently come under heavy scrutiny as one official in Pima County, Supervisor Ally Miller, allegedly deleted comments from her “official” social media Facebook page, while other public offices banned accounts from commenting. These actions were fully preventable with sound information governance practices. Here are three…

Anonymization and Compelled Destruction Requirements for Companies

INTRODUCTION Data privacy laws complicate the ability of companies to manage information by: (1) compelling their destruction before fulfilling business or operational needs; and (2) limiting how information can be shared or transferred. This article discusses anonymization techniques and options to deal with compelled destruction requirements for companies collecting and storing personal information for valid…

Is Your Records Management Program Focusing on Retention Periods Alone?

As a core component of information governance (IG), records management is responsible for the systematic control of the creation, use, maintenance and disposition of a corporation’s recorded information. At its foundation, a strong records management program must identify the legally-mandated recordkeeping requirements applicable to the corporation’s business activities to minimize the risk of regulatory non-compliance.…

Mitigating the expense of E-discovery: Recognizing the difference between back-ups and archived data

The volume of electronically stored information (“ESI”) in companies is reaching levels previously unimagined in a paper world and, with the increasing adoption of technology, all indications suggest continued growth at rapid rates. To mitigate both risks and costs, companies are challenged to exert control over this ever-growing amount of information ebbing and flowing through…

Managing Risks: Wearable Technology in the Workplace

Managing risks related to mobile devices in the workplace is a key area of focus for organizations. These risks are plentiful, ranging from proper storage of information generated/received to meet legally mandated retention requirements, e-discovery and litigation hold issues, addressing cybersecurity vulnerabilities, privacy issues, and so forth. In most instances, the conversations revolve around smart…