Electronic Signatures and Digital Signatures. What’s the Difference?

Electronic signatures and digital signatures are often used interchangeably in conversations, but they carry significant legal, evidentiary, and practical differences within the context of records management. Electronic signatures are any form of endorsement or assent captured electronically and adopted with the intent to sign a document. They can include printed facsimiles of ordinary signatures, typed…

Case Study: Southwest Gas Corporation

Summary Southwest Gas Corporation, a provider of natural gas services to more than 1.9 million customers throughout Arizona, Nevada, and California, set out to streamline its approach to information management by partnering with Zasio Enterprises’s consulting division. Together, the two industry leaders developed key strategies to drive compliance, collective corporate buy-in, and simplified and sustainable…

The Panama Papers: Avoiding the Headlines

The recent leak of the Panama Papers and the ensuing scandal has exposed a host of clandestine financial activities implicating people and companies around the globe.  Although the Panama Papers scandal represents the largest (11 million documents, 2.6 terabytes) and most geopolitically disruptive data leak to date, it is highly unlikely that it will be…

A Security Reminder for the Traveling Employee – Encryption May Result in Data Compromise

Often people carry a laptop or tablet when traveling for business with no thought to potential restrictions. However, where travel takes you out of country there are additional considerations when it comes to data management. Specifically, not all data are created equal. There are different classes of data, from sensitive, confidential, restricted, public, and a…

Dawning Digital Dark Age

The accelerating pace of technology continues to change the way we communicate and do business. Systems, software, and file formats are in a constant state of flux, rapidly altering how we create, use, and store our data and documents. But the emphasis today is on innovation and productivity, often without consideration for how information will…

Keeping tax records: Is 3 years enough?

As tax day quickly approaches, the question might come up as to how long tax-related records should be kept. Your company might already have a records retention plan in place for its various records and data, based on legal requirements, common industry practice, or internal policy. Or perhaps, in the case of tax-related records, you…