Zasio's record retention consulting can help with the proper destruction of paper and digital or electronic records.

Proper Destruction of Records

When paper or electronic records have reached the end of their retention period, how do you appropriately destroy them?  Below is a summary of common records destruction methods. Paper Records Confidential Information Shredding: Paper is cut into thin vertical strips (straight-cut shredding) or into vertical and horizontal confetti-like pieces (cross-cut shredding). Most non-confidential records can…

Zasio digital records management helps you to meet the demand of immediate access to records from the OIG, the Office of Inspector General.

Poor Records Management May Lead to OIG Exclusions

The Office of Inspector General (OIG) has broad authority to exclude a healthcare organization from participating in federal healthcare programs (e.g. Medicare, Medicaid). Although exclusions commonly arise from violations of the False Claims Act and Anti-Kickback Statute, there are many other violations that could lead to a permissive exclusion. For instance, the OIG can request…

Zasio records management consulting software can help address when to apply de-identification and the legal standards.

De-identification Standards to Protect Personal Information

Individuals value their privacy. In contrast, businesses value the ability to leverage personal information to deliver quality products and services to meet the needs of their clients. The legal standards that regulate the protection of personal information help bridge the gap between these two opposing interests. This article addresses when to apply de-identification, the legal…

bronze key resting on a keyboard with a finger about ready to press a large red key with the words personal data

GDPR Compliance Prep for US Companies

The clock is ticking on the European Union’s new privacy law, the General Data Protection Regulation (GDPR). We’re less than one year away from when the GDPR comes into force, May 25, 2018. This new regulation imposes sweeping privacy protection requirements on any entities that oversee personal data operations or process personal data in the…

Records Handling Requirements Format

Records Handling Laws: Format Requirements

Records managers often overlook laws that regulate record formats. Most companies store the bulk of their records electronically—or they’re moving in that direction. This makes it important to consider legal requirements about records formats. Permissive Format Regulations The good news is that most format regulations allow for electronic recordkeeping if you meet certain conditions. In the…

ISHS, Idaho State Historical Society, Case Study by Zasio Records Management Software

Case Study: Idaho State Historical Society

Summary Established as a state agency in 1907, the Idaho State Historical Society (ISHS) is an extraordinary system of cultural and historical resources, including the Idaho State Archives and the State Record Center. These programs deliver essential state services by providing critical storage and preservation needs of government records to 80 state agencies, 44 counties,…