Senior Records Analyst / Licensed Attorney

Zasio 2017 Research

2017 Zasio Research Summary

Our Research Team had another eventful year in 2017. We conducted international research for 58 countries, which includes all states and DC for the U.S. and all Australian and Canadian territories/states. This research was performed for Consulting clients and Versatile Retention (VR) software subscribers in a wide range of industries, including financial institutions, manufacturing, and…

Disaster Recovery Plan

Records Management Disaster Plan Development

Introduction Do you have a records management disaster plan? Headlines about natural disasters provide a stark reminder that we can’t control our environment. However, if we plan for disasters and assess risks, we can help ensure business continuity if disaster strikes. To plan for disaster, analyze the different types of potential disasters and then prepare…

Records Handling Requirements Format

Records Handling Laws Part 1: Format Requirements

Records managers often overlook laws that regulate record formats. Most companies store the bulk of their records electronically—or they’re moving in that direction. This makes it important to consider legal requirements about records formats. Permissive Format Regulations The good news is that most format regulations allow for electronic recordkeeping if you meet certain conditions. In the…

2016 Zasio Research Year in Summary

Zasio’s Research Team had a busy year in 2016. We conducted international research for over 50 countries and domestic research at the federal level for all 50 states and D.C. This research was performed for Consulting clients and Versatile Retention (VR) software subscribers in a wide range of industries, including financial institutions, manufacturing, and pharmaceuticals.…

Implications of Statutes of Limitations, Privacy & Handling Requirements on Information Management

Introduction All enterprises, whether they be commercial, governmental, charitable, or any other structure, are regulated in some way when it comes to information management; there are even laws regulating the president of the United States.[1] This article discusses several regulatory requirements that impact enterprises during information creation, custodianship, archival and disposition cycles. Good practice requires…

ROT Introduction & Prevention Tips

Defined ROT stands for Redundant, Obsolete, and/or Trivial information and includes all information NOT being stored for a valid business, legal or common practice purpose. It is duplicative of official records, past its useful life, and/or information that does not meet the standard for an official record. Also, it’s important to remember that ROT consists…

EU-US Privacy Shield Introduction and Current Status

Introduction The proposed Privacy Shield agreement between the US and EU seeks to streamline EU data protection compliance for commercial exchanges requiring the transfer of personal data from the EU to the US. If approved, it would replace the Safe Harbor agreement which was deemed inadequate in assuring the protection of personal data by the…

What does a Permanent Retention Period Really Mean?

ARMA (Association of Records Managers & Administrators) defines a permanent record as a “record that has been determined to have sufficient historical, administrative, legal, fiscal, or other value to warrant continuing preservation.[i]” Continuing preservation implies that it extends for a long time, but just how long? Does retention end if the company goes bankrupt, or…

Anonymization and Compelled Destruction Requirements for Companies

INTRODUCTION Data privacy laws complicate the ability of companies to manage information by: (1) compelling their destruction before fulfilling business or operational needs; and (2) limiting how information can be shared or transferred. This article discusses anonymization techniques and options to deal with compelled destruction requirements for companies collecting and storing personal information for valid…