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Retention Scheduling: Towards Best Practices

 

By: David O. Stephens, CRM, FAI
Adapted from: Records Management: Making the Transition from Paper to Electronic
ARMA International, 2007

 

What information to keep, how long to keep it, and how to effect its systematic disposal upon the expiration of its value.  These simple questions pose some of the most vexing dilemmas in information management circles today.  Wherever it is practiced, records retention is the cornerstone of records management, and it continues to dominate professional practice here in the U.S., just as it has for decades.  This document will introduce records retention and describe recommended practices for developing retention schedules. 

 

 

Legal Issues in International Records Management

 

By: David O. Stephens, CRM, FAI
Adapted from the book: Managing Electronic Records
London: Facet Publishing 2005

 

Throughout history, business recordkeeping has been a subject of high interest to the legal community.  For centuries, governments – their legislative assemblies, courts, regulatory commissions, archival agencies and other ministries of government – have enacted laws, promulgated regulations, decrees and directives, and handed down judicial decisions concerning the manner of recordkeeping in business and government organizations.  And, throughout history, organizations large and small, public and private, have created and kept records, records in physical format; that is, they resided on visible media – they could be seen and touched, and their content could be read and comprehended by sight, without the aid of machines.  However, several decades ago things began to change.  With the advent of computers, organizational records began to be created, for the first time ever, in non-visible formats.  And this changed everything, including the legal framework for recordkeeping. 

 

 

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