A key component of our consulting practice at Zasio Enterprises is our “Total Records Management Solution” approach. Our strategy for implementing this total solution consists of a full range of records and information management consulting capabilities, coupled with world class software if the client requires this.
Strategic Planning for Enterprise Records Management
There is an old saying that if you don’t know where you’re going, any road will get you there! The first thing any organization needs when contemplating major initiatives in enterprise records management is a good long-range strategic plan. This plan should be the road map to guide the assimilation of a variety of new management initiatives and document technologies over a three- to five-year period.
First and foremost, the plan must articulate a clear vision for electronic records management in the context of the overall goals and objectives of the organization. Moreover, the plan must contain a clear delineation of short, medium and long-term goals for managing the organization’s records and delivering high quality services to customers or other client groups. The plan must also contain strategies for achieving these goals. The overall objective is to facilitate the transition from paper-based to electronic-based recordkeeping on an enterprise-wide scale and in accordance with well-conceived priorities to be systematically implemented over time.
It’s one of the key components of our consulting practice. We’ve developed these plans for many years – for companies in virtually every area of business and for governments at all levels. Regardless of where your organization is with respect to your records / document management initiatives – or where you want to be during the next several years – we can formulate strategic planning recommendations to help you get there.
Enterprise Records Retention
At Zasio Enterprises, we ascertain the use and purpose of each series for operational / business purposes, the point in time at which the information makes its life cycle transition from an active to an inactive state, and when the information declines in value such that disposal could be contemplated as a wise business decision. Our primary goal: To elicit judgments that are managerially reasonable — not too long, not too short. Except for relatively minor historical needs, we believe organizations should retain only those records required to run themselves and comply with the law. All other records should be destroyed based on retention periods that are as short as possible!
Electronic Records Retention: New Strategies for Data Life Cycle Management
Zasio Enterprises operates one of the nation’s leading consulting practices in electronic records retention. We pioneered many of the concepts and principles related to this practice, and we work with our clients throughout the United States and abroad to develop and implement fully customized electronic records retention solutions.
Enterprise Document Digitization / Electronic Imaging
Zasio’s consultants perform an assessment of our clients’ computing environment and technology infrastructure, as well as an assessment of the latest technology offerings from the vendor community in electronic imaging and document digitization. We also conduct an assessment of the current document management environment, in order to determine the overall size, scope and priorities of the digitization initiative. Based on this analysis, we provide recommendations concerning the need for and benefits of document digitization and electronic imaging – throughout the enterprise as well as in specific business processes and workgroups. |
